Playcentre Aotearoa’s Emergency Planning Procedure
Education (Early Childhood Services) Regulations 2008, 46 (1d)
Fire and Emergency New Zealand (Fire Safety, Evacuation Procedures, and Evacuation Schemes) Regulations 2018 Licensing Criteria for Centre Based Education and Care Services 2008:
HS7: There is a written emergency plan and supplies to ensure the care and safety of children and adults at the service. The plan must include evacuation procedures for the service’s premises, which apply in a variety of emergency situations and which are consistent with the Fire Evacuation Scheme for the building.
HS8: Adults providing education and care are familiar with relevant emergency drills and carry these out with the children on an at least three-monthly basis.
Contact Details for this Playcentre are:
Phone Number: ________________________________________
Local Radio Station for Emergency Information: __________________
This plan must be reviewed at least annually by the Centre to ensure that Centre based emergency Information is current and correct:
|Information found to be correct (Y/N)||If N- detail the update that is required||Form updated (Y/N)|
|1.0||Living in Aotearoa New Zealand, we know that natural disasters can strike at any time. Because of this we need to be prepared for anything to ensure we are in the best position in keeping our Playcentre community of whānau and tamariki safe under a range of circumstances. To ensure we are prepared we will:|
|1.1||Have an evacuation scheme approved by the Fire Service and ensure it is displayed on the wall||Centre Health and Safety Officer|
Maintain a well-stocked Civil Defence Kit and First Aid Kit in an easily accessible place.
Maintain these kits to ensure sufficient supplies should people be required to remain at Centre for up to 24hours/1 days.
|Centre Health and Safety Officer, with Equipment Officer or similar role.|
Track tamariki and adults present on each session and make plans for them to be reunited with their families in case of emergency by:
c) Including on the Emergency Contact list an alternative Centre member who has parent authorisation to take their child home in the event that child’s whanau is unavailable.
e) Recording on the roll who took each child home, the time they left and where they were going to.
All responsible for ensuring details are up-to-date, and to sign-in and out.
Centre Admin to monitor contact details and ensure are collected.
Person Responsible – or as allocated on the day.
|1.4||Carry out pre-drill education with tamariki and adults including what a drill is, the reason one will be held, and what will happen during them. Some ideas can be found in Playcentre Aotearoa’s Pre-drill Education Guidelines||Person Responsible with parents/ whanau on session.|
|1.5||Each session, ensure adults are assigned to the following roles in the event of emergency:
– Check sleep and/or infant areas for tamariki
– Check indoor spaces for tamariki
– Check outdoor spaces including sheds, playhouses, etc for tamariki
– Take a phone and the daily roll to the designated emergency evacuation assembly point
– Cover the following risk areas:
Adults will be assigned to these roles in this way :
|2.0||Termly Emergency Drills|
Each Centre will ensure the following Emergency Drills are held;
Centre Health and Safety Officer In conjunction with Person Responsible on each session.
Centre Health and Safety Officer
Person Responsible – or as allocated on the day
Notified Fire Drills
Select which session will conduct the notified fire drill as outlined in 2.1:
|As allocated on the day|
|3.0||Training for an Emergency|
|3.1||a) Location of the fire alarm and how to alert NZ Fire Service to a fire emergency
b) Location and type of firefighting equipment in the building.*
c) Location of emergency evacuation assembly point
d) Escape plan / foot travel routes to safe places and assembly point*
e) Fire exit doors
f) Use of any emergency equipment in the building to assist persons who require particular assistance to evacuate the building.*
g) Fire alarm signals or methods for alerting occupants or available for use by occupants.*
h) Location of the daily roll that will be retrieved in case of evacuation
i) Location of hi-vis vest/armbands or like.
j) Clear expectation of not re-entering the Centre until the ‘All Clear’ is given. There may be many hazards to deal with including debris, fire, electrical hazards, glass, injured or trapped persons etc.
*As per Fire and Emergency New Zealand (Fire Safety, Evacuation Procedures, and Evacuation Schemes) Regulations 2018 – 7 (3)
|Centre members who welcome new members|
|3.2||Session leaders and teams are trained and prepared to run Emergency Drills, through role modelling, and direct training.||Centre Health and Safety Officer|
|4.1||Maintain a Building Assistance register. This should include:
a) Any areas of the building where there are more likely to be people requiring assistance
b) List of particular individuals who may require assistance and the type of assistance required.
Following Emergency Drills, Centre members should reflect on whether any adults or tamariki required assistance to evacuate the building and update the Building Assistance register as required.
It is good practice to check if there have been any changes at a regular interval each term. This may be at a Centre Meeting.
|Centre Health and Safety Officer|
|5.1||Share feedback from Emergency Drills at the next Centre meeting to consider any improvements or changes that may be necessary to increase safety.
– Notes taken at the time of the drill (possibly on the Emergency Drills Quick Record Reference Form)
– Discussion with those present during the drill Centre Health and Safety Officer
|Centre Health and Safety Officer|
|5.2||Document any changes to process and share with all Centre members. Expect the changes to be implemented at the next drill or during an emergency.||Centre Health and Safety Office|
|5.3||Ensure Emergency Plan is reviewed annually, using information from the above evaluations.|
|6.0||Tsunami Information – after earthquake|
|Drop, Cover and Hold during the shaking. Protect yourself from the earthquake first.
Long or Strong, Get Gone – if your centre is in a Tsunami evacuation zone, as soon as the shaking stops, move immediately to the nearest high ground or as far inland as you can out of the tsunami evacuation zones.
Tsunami evacuation zones
Search your address to find out if it is in a tsunami evacuation zone.
If in the zone – Where to evacuate to :
|Centre Health and Safety Office|
Playcentre Aotearoa’s Pre-Drill Education Guidelines Playcentre Aotearoa’s Fire Drill Warden Guidelines Emergency Drill “Quick Reference” Record
Building Assistance Form
FENZ – Notification of Evacuation Training Programme FENZ – Fire Evacuation Report
Early Childhood Education Services Emergency Planning Guidance https://www.civildefence.govt.nz/assets/Uploads/publications/bpg-06-11-early-childhood-education-emergency- planning-guidance.pdf?fbclid=IwAR0vf0gz8onwhh2nrL_3Q2drBlTGN9d4rfZSAwBPt2snjo42DjYKr3Y8iv0
Playcentre Aotearoa’s Health and Safety Policy Education (Early Childhood Services) Regulations 2008
Licensing Criteria for Centre-based Education and Care Services 2008
Fire and Emergency New Zealand (Fire Safety, Evacuation Procedures and Schemes) Regulations 2018
External Contact Lists – last updated: / /
|Police, Fire, Ambulance||111|
|Police – Non emergency||105. Local station:|
|National Poison Centre||Urgent line: 0800 764 766
Non urgent: 03 479 7284
|Nearest Medical Centre|
Government/Organisation Contact Information
|Ministry of Education||National Office: 04 463 8000
Traumatic Incident Team: 0800 TI Team (0800 848 326)
Contact Centre 0800 225 580
|Ministry of Education Media Advice and Assistance||04 463 8000, After hours 027 560 5387|
|Oranga Tamariki (Ministry for Children)||0508 326 459|
|Local Council – Civil Defence|
|Local Emergency Management group|
|Closest Community hub/Civil Defence post|
Essential Utility Contact Information
|Power Company||Account number:
|Gas Company||Account number:
|Phone Company||Account Number:
|Regional Support Lead/Service Provider Contact|
|Health & Safety Support||027 700 1718|
|National Communications Manager||027 808 6508|