Overview of updates to Policies and Procedures

Following feedback from Centres, ERO and the Ministry of Education the following Policies and Procedures have been updated. Many of these changes are further or amended wording to clarify points, some are minor, and others are more significant.

Please ensure you are using the updated policies and procedures.

Date

No.

Policy or Procedure Update

What was updated
March 9.9.1 Emergency Planning Procedure no other changes
  9.9.2 Fire and Evacuation Procedure Item 1 revised – no longer necessary to ring the communications centre prior to non notified fire drills (this section revised to say Notified Fire Drill), added communication centre numbers to assist centres,
Item 7c – removed <link> text next to The Building Assistance Register was not actually connecting to the link,
Items 8a – added words Notified Fire Drills Only under note by call 111 (only need to call 111 as part of a notified fire drill or a real fire) – attached revised document
Item 11a – added for a Notified Fire Drill Item 11c
– added for a Notified Fire Drill
  9.9.2.1 Fire and Evacuation Sign same changes as for 9.9.2 and attached revised document
  9.9.3
and
9.9.3.1		 Earthquake Procedure and
Earthquake Procedure Sign		 Item 8c – removed <link> text next to The Building Assistance Register was not actually connecting to the link
  9.9.4
and 9.9.4.1		   no other changes
  9.9.5 Emergency drills quick reference record Changed text at top to say emergency drills only once per term with notified drills term 2
& 4 [have left the days then centres can see which day/session drill was done the previous term
and do a different one the next term]
  9.9.7 FENZ – Evacuation Report updated with latest from FENZ website – only change was to the address at the top
  4 Curriculum and Assessment Slight language changes to reflect change in practice and more inclusive language
Recommend printing full policy if centre keeps a hard copy version
  5 Communications and Media No changes
  14,
14.1 &
14.1.1		 Complaint Resolution policy, procedure and sign Updated to reflect new role titles
Recommend printing full policy if centre keeps a hard copy version.
Procedure and Sign will need printing for the wall
June 7 Child Protection Privacy Act 2020 added to Reference box
  7.1.1 Contents Child Protection No change
  7.1.2 Child Protection Procedure 1.10 last sentence amended to reflect legislative change, ‘police vet must be obtained BEFORE
beginning work’
Job titles updated
 

7.1.3

& 

7.1.3.1

 Child Protection Response Flowchart & Child Protection Response Flowchart
Sign		 Job titles updated
  7.1.4 Child Protection Record Form Privacy Act reference updated from 1993 to 2020
  7.2.1 Safety Checking Procedure Contents Updated to replace 7.2.4 with a link
  7.2.2 Safety Checking Procedure Updated to reflect current procedure – Recommend printing whole procedure if kept in hard
copy
 

7.2.3a

&
7.2.3b

 Safety Checking New Applicant Form
&
Safety Checking Renewal Form		 Revised process and new forms.
  2 Code of Conduct Policy New line added regarding social media – recommend printing new if kept as hard copy.
  3 Enrolment and Attendance Policy Revised post vaccination mandate – recommend printing new if kept as hard copy
  15 Review Research Evolvement Pg 2 changes to reflect new structure/job titles – recommend printing new if kept as hard copy
July 9.9 Emergency Planning Procedures Contents Added footer with review date and Revision number
  9.9.1 Playcentre Aotearoa’s Emergency Planning Procedure Added footer with review date and Revision number. Requirement for at least annual review of Emergency contact centre details added to Revision 2.
Tsunami information added as point 6.0
Playcentre contact details updated
  9.9.6 Building Assistance Register Added footer with review date and Revision number, The Word ‘examples’ removed from the Date column
  9.9.8 Emergency Drill Education Guidelines Added footer with review date and Revision number, made some words in point k bold
  9.9.9 Civil Defense Kit and First Aid Contents Separated Grab bag kit contents from centre kit contents More columns added to sheet for term checks
First aid columns split into centre and excursion kits
  No # Overview of updates to Policies and Procedures Added footer with review date and Revision number Removed 2022 from the title