Tēnā koutou te Whānau Tupu Ngātahi o Aotearoa,
As we come to the end of term three we have once again seen Aotearoa and the team of 5 million pulling together to eliminate Covid-19. While most of our whānau have been able to be back at Playcentre and life is returning to normal, our thoughts are with everyone in Tamaki Makaurau and Waikato. We know how hard this lockdown is and we thank you for your sacrifices which help keep everyone safe. With the coming of Spring and the burst of growth and new life that it brings, we also hope that Term 4 will see you able to safely reconnect with each other at your Centres.
Upcoming SGM and reconvened AGM
This term the Board have been meeting with a small group of representatives that are involved in the resolutions for the SGM to plan for the upcoming SGM (30th October) and reconvened AGM (31st October and 27th November). Information regarding the SGM and reconvened AGM was emailed to centres on 13th and 23rd September, and the SGM booklet can be found on the website, here:
Registrations for SGM and the reconvened AGM open today, and close 12pm, Friday 22nd October. Please use the following link to register as a representative (if you have been selected as a representative by your regional governance space or regional rōpū Māori), or as an observer.
- The Board have compiled a further update to AGM questions and responses, which can be found here.
- Draft minutes from AGM 2021, held on Saturday 31st July, for ngā whare and the treaty house can also be found on the website, here. The minutes for Tāngata Tiriti Whare will be available tomorrow, 5th October.
- The Board have added further information for clarity to the AGM 2020 minutes, which can be found here.
- The Board have published the governance policy review schedule and changes to these policies made in 2021, here.
- The updated draft succession plan for Te Whare Tikanga Māori can be found here.
Ngā Whare Hui
As previously announced, the 2021 ngā whare hui are postponed until April 2022. These hui have, in part, been deferred owing to the Rōpu request for a Special General Meeting. The Trustee Board originally considered holding the SGM on the Friday before ngā whare hui, as this was kanohi ki te kanohi. However, the resurgence of the pandemic and limitations on numbers allowed at gatherings, resulted in the venue being unable to cater for us. Additionally, the Board were concerned that the time restriction of a Friday Hui would not allow for full and robust discussions and some members would not be able to attend due to differing alert levels across the country and we wish to hear all whakaaro from our centres. Given these dates were already in our representatives diaries, the Trustee Board considered holding an online SGM and reconvened AGM. We wish to allow sufficient time for the SGM and reconvened AGM, hence providing the three dates already circulated:
SGM -Saturday 30th October (9:30am-4:30pm)
Reconvened AGM -Sunday 31st October (9:30am-4:30pm)
Reconvened AGM – Saturday 27th November (9:30am-4:30pm)
The Trustee Board wish to provide the opportunity for ngā whare hui to be held kanohi ki te kanohi, to help focus on building relationships and to have robust discussions unrestricted by time constraints. Therefore ngā whare hui 2021 is in April 2022 and ngā whare hui 2022 will be held in October/November 2022.
We’ve reached the time of year where centre AGMs are underway. AGMs are a time for celebration, and we would love to hear what you have been celebrating this year. If you’d like to share your story with us, please send us an email at [email protected] The website holds useful information and templates to assist centres through the AGM process, which can be found through the link below.
The Trustee Board and the Acting General Manager are pleased to announce that Stephen O’Neil has been permanently appointed to the position of Chief Financial Officer and Virginia Driver has been permanently appointed to the role of National Property Manager. We would like to take this opportunity to thank both Stephen and Virginia for their leadership they have shown, and the many improvements they and their teams have made in recent months, and look forward to their continuing contributions to Playcentre