Policies and Procedures

These policies and procedures define Playcentre Aotearoa practices that apply in common to all Playcentre people as noted or excepted within.

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Policies related to our guiding principles and code of conduct.

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Policies relating to enrolment, curriculum, communications and privacy.

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Policies relating to child protection, positive guidance, health and safety and employment.

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Policies relating to our brand, property and equipment, and finance.

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Policies relating to complaint resolution and review research evolvement.

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Centre practice template, review schedule, guidelines, and instructions related to the policy process.

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All feedback can be provided through completing the Policy and Procedure Feedback Form found below Submissions will be monitored and collated for consideration in review.

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Last update: 01/12/2021

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1. Guiding Principles Policy

Last update: 01/07/2019
Guiding Principles Policy Purpose  Playcentre Aotearoa’s constitutional philosophy is to operate as a whānau organisation which empowers whānau and tamariki to work, play, learn and grow...

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2. Code of Conduct Policy

Last update: 01/04/2022
Playcentre Aotearoa's Code of Conduct Policy Purpose Our Playcentre Aotearoa Code of Conduct outlines how we expect each other to behave. Our Code of Conduct is to be upheld by all our...

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3. Enrolment and Attendance Policy

Last update: 01/05/2022
Playcentre Aotearoa's Enrolment and Attendance Policy Purpose Playcentre Aotearoa enrols tamariki from birth to school age and provides an early childhood education environment that supports...

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4. Curriculum and Assessment Policy

Last update: 01/01/2022
Playcentre Aotearoa's Curriculum and Assessment Policy Purpose Playcentre Aotearoa’s aim is to provide high quality early childhood education consistent with the principles, strands, goals,...

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5. Communications and Media Policy

Last update: 01/03/2022
Playcentre Aotearoa's Communications and Media Policy Purpose Playcentre Aotearoa relies on the open flow of information, communication and conversation within and across our Playcentre...

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6. Privacy and Information Policy

Last update: 01/09/2021
Playcentre Aotearoa's Privacy and Information Policy Purpose Playcentre Aotearoa holds an enormous wealth of information regarding our children, whānau, employees and Playcentre education...

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7 Child Protection Policy

Last update: 01/04/2022
Playcentre Aotearoa's Child Protection Policy Purpose Playcentre Aotearoa is committed to the prevention of child abuse, to the protection of our tamariki, and to supporting an increasing...

7.1.1 Child Protection Procedure Contents

Last update: 01/04/2022
Child Protection Procedure Contents There is a written child protection policy that meets the requirements of the Children Act 2014. The policy contains provisions for the identification and...

7.1.2 Child Protection Procedure

Last update: 01/12/2021
Playcentre Aotearoa’s Child Protection Procedure 1.0 How we keep tamariki safe at Playcentre 1.1 Tamariki are supervised at all times, with a minimum of a 1:5 Adult to Child...

7.2.1 Safety Checking Procedure Contents

Last update: 01/05/2022
Safety Checking Procedure Contents All children’s workers who have access to children are safety checked in accordance with the Vulnerable Children Act 2014. Safety checks must be undertaken...

7.2.2 Safety Checking Procedure

Last update: 01/05/2022
Playcentre Aotearoa's Safety Checking Procedure Children’s Act 2014. Licensing Criteria for Centre-Based Education and Care Services 2008 (as amended May 2016): GMA7A: All children’s...

7.2.3b Safety Checking Renewal Form

Last update: 01/05/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2022/06/7.2.3b-Safety-Checking-4pt-Renewal-Form-May-2022.pdf"]

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8 Positive Guidance Policy

Last update: 01/11/2021
Playcentre Aotearoa's Positive Guidance Policy Purpose Playcentre Aotearoa requires all of our people to treat each other, and to expect to be treated, with respect and dignity. For our...

8.1 Positive Guidance Procedure

Last update: 01/11/2021
Playcentre Aotearoa's Positive Guidance Procedure Education (Early Childhood Services) Regulations 2008, 43 Licensing Criteria for Centre-based Education and Care Services 2008: C10: The...

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9 Health and Safety Policy

Last update: 01/02/2020
Playcentre Aotearoa's Health and Safety Policy Purpose Playcentre Aotearoa is committed to ensuring the safety and wellbeing of all our people in our Playcentre community, as far as is...

9.1 Laundering Procedure

Last update: 01/08/2022
Playcentre Aotearoa's Laundering Procedure Education (Early Childhood Services) Regulations 2008. Regs 46(1)(b) Licensing Criteria for Centre-Based Education and Care Services 2008 (as amended...

9.1.1 Laundering Sign

Last update: 01/08/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.1.1-Laundering-Sign-1.pdf"]

9.2 Nappy Changing and Disposal Procedure

Last update: 01/08/2022
Playcentre Aotearoa's Changing and Disposal Procedure Education (Early Childhood Services) Regulations 2008. Regs 46(1)(b) Licensing Criteria for Centre-based Education and Care Services 2008...

9.3 Sleeping Children Procedure

Last update: 01/08/2022
Playcentre Aotearoa's Sleeping Children Procedure Education (Early Childhood Services) Regulations 2008. Licensing Criteria for Centre-based Education and Care Services 2008 (as amended January...

9.3.1 Sleeping Children Sign

Last update: 01/08/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.3.1-Sleeping-Children-Sign-2.pdf"]

9.3.2 Sleeping Children Check

Last update: 01/08/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.3.2-Sleeping-Children-Check-2.pdf"]

9.4 Illness Incident Injury Contents

Last update: 01/09/2022
Education (ECS) Regulations 2008. Regs 46(a), 46(b). Health & Safety at Work Act 2015 Licensing Criteria for Centre based Education and Care Services 2008 (amended May 2016) HS26: All...

9.4.1 Injury Illness and Incident Procedure

Last update: 01/09/2022
Education (Early Childhood Services) Regulations 2008. Regs 46(a), 46 (b), 57 Health and Safety at Work Act, 2015 Licensing Criteria for Centre-Based Education and Care Services 2008 (as...

9.4.1.1 Illness Incident Injury Sign

Last update: 01/09/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2022/10/9.4.1.1-Injury-Illness-and-Incident-Sign.pdf"]

9.4.2 Child Washdown Procedure

Last update: 01/09/2022
Playcentre Aotearoa's Child Washdown Procedure Education (ECS) Regulations 2008. Regs 46 Licensing Criteria for Centre-based Education and Care Services 2008 (as amended May 2016): HS30:...

9.4.3 Sick Child Isolation Procedure

Last update: 01/09/2022
Playcentre Aotearoa's Sick Child Isolation Procedure Education (ECS) Regulations 2008. Regs 46(a)(b) Licensing Criteria for Centre based Education and Care Services 2008 (amended May 2016)...

9.4.3.1 Sick Child Isolation Sign

Last update: 01/09/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2022/10/9.4.3.1-Sick-Child-Isolation-Sign.pdf"]

9.4.4 Notifiable Events Sign

Last update: 01/09/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2022/10/9.4.4-Notifiable-Events-Sign.pdf"]

9.4.5 Infectious Diseases Card MOH

Last update: 01/02/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2022/05/9-4-5-infectious-diseases-card-moh.pdf"]

9.5 Medicine Administration Contents

Last update: 01/10/2022
Medicine Administration Contents Education (Early Childhood Services) Regulations 2008 Licensing Criteria for Centre-Based Education and Care Services (as amended May 2016), HS28 –...

9.5.1 Medicine Administration Procedure

Last update: 01/10/2022
When administering medicine to any child, ask What type of Medicine is it? Category i A non-prescription preparation (such as arnica cream, antiseptic liquid, insect...

9.6 Hazard and Risk Management Procedure

Last update: 01/10/2022
Playcentre Aotearoa’s Hazard and Risk Management Procedure Education (Early Childhood Services) Regulations 2008 (Regulations 45 and 46) Licensing Criteria for Centre-Based Education and Care...

9.7 Excursions Procedure

Last update: 01/07/2019
Playcentre Aotearoa’s Excursions Procedure Education (Early Childhood Services) Regulations 2008, 46 (1a), (1b) Licensing Criteria for Centre-based Education and Care Services 2008 HS17:...

9.8 Food Drink Procedure

Last update: 01/07/2019
Playcentre Aotearoa’s Food and Drink Procedure Education (Early Childhood Services) Regulations 2008, 46 (1a) Licensing Criteria for Centre-based Education and Care Services 2008: HS19 Food...

9.8.1 Food Record Template

Last update: 01/07/2019
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.8.1-Food-Record-Template.pdf"]

9.9 Emergency Planning Procedures Contents

Last update: 01/07/2022
Emergency Planning Procedures Contents Emergency Planning Procedures Contents Education (Early Childhood Services) Regulations 2008, 46(1d) Licensing Criteria for Centre Based Education and...

9.9.1 Emergency Planning Procedure

Last update: 01/08/2022
Playcentre Aotearoa's Emergency Planning Procedure Education (Early Childhood Services) Regulations 2008, 46 (1d) Fire and Emergency New Zealand (Fire Safety, Evacuation Procedures, and...

9.9.2 Fire and Evacuation Procedure

Last update: 25/03/2022
9.9.2 Fire and Evacuation Procedure Includes Fire Drill Guidelines Evacuations happen for a number of reasons, including in the event of fire. Fire Drills are to be conducted as per the...

9.9.2.1 Fire and Evacuation Sign

Last update: 25/03/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.2.1-Fire-and-Evacuation-Sign-REVISED.pdf"]

9.9.3 Earthquake Procedure

Last update: 25/03/2022
9.9.3 Earthquake Procedure Including Drill Guidelines An earthquake can strike at any time. It will be sudden and unexpected. It will demand immediate action by people at Centre. Items in...

9.9.3.1 Earthquake Procedure Sign

Last update: 25/03/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.3.1-Earthquake-Procedure-Sign-REVISED.pdf"]

9.9.4 Sheltering in Place Procedure

Last update: 25/03/2022
9.9.4 Sheltering in Place Procedure In a number of emergency situations, it can be safer to remain inside a building and not evacuate outside. For example, in storms, floods, high winds, with...

9.9.4.1 Sheltering in Place Sign

Last update: 25/03/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.4.1-Sheltering-in-Place-Sign-REVISED.pdf"]

9.9.7 FENZ Fire Evacuation Report

Last update: 25/03/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.7-FENZ-Evacuation-report-REVISED.pdf"]

9.9.8 Emergency Drill Education Guidelines

Last update: 01/07/2022
9.9.8 Emergency Drill Education Guidelines RECOMMENDED RESOURCE Consider using these guidelines to educate both tamariki and adults at Centre prior to any Emergency Drill. Fire Drills –...

9.9.10 Fire Action Sign

Last update: 01/07/2019
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.10-Fire-Action-Sign.pdf"]

9.9.11 Earthquake Action Sign

Last update: 01/07/2019
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/9.9.11-Earthquake-Action-Sign.pdf"]

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10 Employment Policy

Last update: 01/07/2021
Playcentre Aotearoa's Employment Policy Purpose Playcentre Aotearoa is committed to being a good employer for the benefit of our employees and our Playcentre communities. We will endeavour to...

10.1 Employment Procedure

Last update: 01/07/2021
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/10.1-Employment-Procedure.pdf"]

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11 Brand Policy

Last update: 01/07/2021
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/11-Brand-Policy-1.pdf"]

11.1 Brand Procedures

Last update: 01/07/2021
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/Playcentre-Branded-Merchandise-Procedures-2021.pdf"]

11.2 Branded Merchandise

Last update: 01/10/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/Playcentre-Branded-Merchandise-Procedures-2021.pdf"]

11.3 Signage Procedures

Last update: 01/11/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/Playcentre-Signage-Procedures-2022-v2.pdf"]

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12 Property and Equipment Policy

Last update: 01/07/2021
12 Property and Equipment Policy Purpose Playcentre Aotearoa is committed to providing safe and well-maintained Playcentre environments - workspaces, play spaces, property, facilities and...

12.2 Hire of Playcentre Buildings Procedure

Last update: 28/03/2022
12.2 Hire of Playcentre Buildings Procedure To be followed when hiring out Playcentre buildings and facilities or allowing their use by third parties for purposes not directly related to...

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13 Finance Policy

Last update: 31/07/2021
Purpose Playcentre Aotearoa, being a charitable organisation with volunteer membership, a government funded education provider, and a significant asset owner, is committed to maintaining sound...

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14 Complaint Resolution Policy

Last update: 01/04/2022
14 Complaint Resolution Policy Purpose From time to time issues will arise within Playcentre Aotearoa that we need to acknowledge, address and learn from in order to resolve the issue and evolve...

14.1 Complaint Resolution Procedure

Last update: 01/03/2022
    Licensing Criteria for Centre-based Education and Care Services 2008: GMA1: The following are prominently displayed at the service for parents and visitors: the...

14.1.1 Complaints Procedure Sign

Last update: 01/03/2022
[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/14.1.1-Complaints-Procedure-Sign-1.pdf"]

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15 Review Research Evolvement Policy

Last update: 01/04/2022
Playcentre Aotearoa’s Review, Research and Evolvement Policy Purpose In order for Playcentre Aotearoa to deliver ongoing high-quality early childhood education, educator/kaiako development...

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Feedback Form

[contact-form-7 id="23053" title="Feedback Form"]

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Overview of Updates to Policies and Procedures – 2022

Last update: 01/07/2022
Overview of updates to Policies and Procedures Following feedback from Centres, ERO and the Ministry of Education the following Policies and Procedures have been updated. Many of these changes...

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Policies and Procedures Introduction

Introduction to Playcentre Aotearoa’s Policies & Procedures Purpose For the purposes of understanding, good organisational practices, and compliance Playcentre Aotearoa consolidates and...

Policies and Procedures Key

[embeddoc url="http://www.playcentre.org.nz/wp-content/uploads/2021/10/Playcentre-Aotearoa-Policies-and-Procedures-Key.pdf"]

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Retention of Records and Documents

Last update: 01/10/2021
Policies and Procedures How long to Retain Documents/Records at Playcentre Any documents/records not listed below, that may have been previously, are now kept at Regional Offices or...

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What needs to be displayed at every centre

Last update: 01/01/2022
Item/Policy/Procedure Who Requires it to be Displayed? Where Notes Current licence certificate MoE   Needs to be “prominently displayed” Full Names...

What to do now

Policies and Procedures Now you have them what do you need to do! Welcome to the new Policies and Procedures Folder for Playcentre Aotearoa! We are very excited to have a new amalgamated set of...