Each centre will be provided with a budget for expenditure such as curriculum resources, consumables, equipment, events, gifts. We are currently working through the finer details of budget setting as we progress through the Pilot.
Centres will be able to develop their own Centre practice for spending thier budget as a whānau. To make the best use of thier time Centres may need to agree on a list of standing orders for regular expenditure. They can decide on limits for these items, so that invoices can be paid promptly without the need for approval each month.
It will be a good idea for Centre whānau to,
- check the budget variances prior to entering into discussions,
- provide the Kaimahi with evidence of approval and where the funds will be spent from (Centres may choose to use money in one line for a different purpose, or use thier fundraised funds).
From there the Kaimahi will check this falls within budget and if so will order the items online. If there are any issues they will come back to Centre whānau.
The speed at which you purchase resources shouldn’t change significantly, although many of our accounts are now online, so delivery times should be factored in. Your Kaimahi will be at the Centre regularly to make purchases in line with the Centre’s needs.
Ideally all purchases will be made through suppliers we have contracts with and will require online ordering in most cases. We know this may not be practical to begin with, so immediate purchases can be done via expense claims submitted to the accounts payable team by set deadlines. Payment dates will be on the 15th and 30th of each month.
Playcentre Aotearoa now has a national Office Max account, all kitchen supplies, baby products (nappies etc.), cleaning supplies, stationery and first aid supplies can now be bought on account via online ordering and delivery. Orders can be placed via your Kaimahi or contact [email protected] to be set up.
Centres will have the ability to make choices within their allocated budget. Cleaning would be a cost that centres can choose to incur within their allocated funds, or maybe something they choose to fundraise for.
